This is a complex question and does require some thought and does require to know where your business is at the moment and where your business will be in the next 5 years. So that is something to think about before entering into any agreement over a long term especially if you are an office manager, IT Manager, a Director or a small business owner who has to decide this huge question and make the right decision based on the future direction of the company.

How much do they cost per month?  If you just want a cost figure per month, you can use this printer and photocopier leasing pricing tool to get a printer and photocopier copier cost.

Leasing a photocopier or printer (known as a MFP, for Multi-Function Printer in the industry) is a basically monthly payment programme for businesses or small business owners who need to a commercial printer or photocopier with flexible payment options that may include maintenance and toners depending on what supplier and what you negotiate.

Remember even thou we are in Australia everything is negotiable, even thou we don’t practice this a lot. Leasing, Renting or Hiring allows you to pick a payment term from anywhere from 36,48 or 60 month terms with $1 buyout options or clauses to upgrade to new equipment every couple of years, depending on your businesses needs.

The difference is, fair market value leases are simple and are the most common leases executed within the printer and photocopier industries.

Fair Market Value, means at the end of lease term, your business has the option to purchase the machine for sole ownership at that time for its Fair Market Value.

A bit more on fair market value:

(“A Fair Market Value Lease is one of the most common leases that businesses select in part because of its flexibility. Businesses often select a Fair Market Value lease if the equipment they are acquiring, such as technology equipment, rapidly loses its value once it is placed into operation”)

This is the value that is determined by a vendor finance company (the lessor) which usually has arrangements with a supplier or dealer. A $1 buyout is what you should negotiate when you lease any piece of equipment. It is identical to a fair market value lease, but the only difference is what happens at the end of the leasing term. Once your lease comes to comes to the end, instead of the option to buy your machine for the fair market value, the vendor finance company determines the value of the machine at the beginning of your lease term instead of the end, which of course is $1.00 ownership at the end. So, you own your machine for a a nominal value when your lease is over. Of course there is a catch here- your payments are higher than that of an fair market value lease.

• Below are questions to ask about leasing a printer or photocopiers?
• Should I lease, rent or buy a printer, photocopier or copier?
• How much does it cost to lease a printer, photocopier or copier?
• What is the difference between leasing and renting a printer, photocopier or copier?
• What is the average length of a printer, photocopier or copier lease?
• What speed is the printer, photocopier or copier?
• Should I buy or lease an laser printer, photocopier, or digital copier?
• How do I get out of a printer, photocopier or copier lease?

Should I lease, rent, hire or buy a printer, photocopier or copier?

This is often the most difficult question asked when making this decision. Here is some advice.

Typically It makes sense to lease a machine if you are confident that you are capable of paying your monthly payment, each month on time, for the entire duration of that lease term.

It also makes sense to do this if your company is cash rich or leasing is better for tax purposed, you also need to look at the maintenance and toner costs. Leasing, Renting or Hiring also gives different tax breaks; under most standard accounting practices leasing and renting a copier can be written off entirely each month whereas a direct purchase must be depreciated over time.

Renting, Leasing or Hiring a printer or photocopier is not great if you are only need a machine for short duration. If you do need a printer an photocopier for a very short period, then you need to find companies that offer very short term options, like a hire intelligence or equivalent.

Buying a copier is in most cases the most uncommon practice because you immediately own the machine from the minute you pay for it and you have to pay for breakdowns, maintenance and toners.

Service agreements are the largest decision to make when purchasing a printer or photocopier. Service agreement are basically a service contract for the equipment that you pay for on monthly basis, that includes a certain number of printer per month and all toner, parts, labour and consumables. In most cases it includes everything with the exception of paper and staples. Many buyers get easily misled here with service contracts; you do not need to lease a machine just to get a service contract. You can still get a service contract if you purchase a machine as well. Many supplier or dealers will bundle a service contract into the copier lease which may or may not be good for your business, it just depends on what your ultimate outcome is.

Advantages to bundling a service or maintenance agreement into a printer, photocopier or copier lease:

You get 1 invoice every month instead of two.

When does leasing a printer, photocopier or copier not make any sense?

If you are the owner of a business, and are concerned about long term survival it may not make sense, A copier lease is almost always impossible to break, so if long term commitment is not in your future, then leasing is not a good idea.

Also, if your business makes fewer than 1000 prints per month, it may not make sense to enter a leasing contract for a business-level or multifunction copier. You might consider buying an all-in-one printer or photocopier, which is a smaller, but the buying consumables is expensive and if the machine breaks down, cheap printers, copiers or photocopier have a 1 year life span, which the manufacture do this on purpose so you buy another, they do not make any money on a $300 machine, and imagine if that machine lasted 5 years, big manufacture are not that silly, they want you to buy another within 12 months.

How much does it cost to lease a copier?

Most businesses pay anywhere between $50 and $2000 a month to lease a multifunction printer, photocopier or copier.

What is the average length of a copier lease?

Printer and photocopier leases in Australia start from 36, 48 and 60 month terms. The most common lease chosen in the industry is 60 months with a 1 dollar buyout at the end, but what usually happens a business will need something a bit more powerful and renew their lease at the 36 or 48 months.

What speed copier should I buy or lease?

This is where people find themselves in “confusious mode”. What speed,features, paper size, etc. This can be confusing and overwhelming at the same time. Most commercial printers and photocopiers come standard with all the industry standard commercial features (Scan to Email, Networking, Wireless Printing, Duplexing, collating, stapling, scanning, faxing, etc.).

If this will be your office’s commercial printer, photocopier or copier machine and your volume is around 1 – 5k prints per month (for color & b/w) then you should be fine with a machine that prints between 35ppm (pages per minute). Keep in mind that 30 pages per minute means you get 1 page every 1.5 seconds. What you need to do is really ask yourself and your staff what is most important to them when printing or copying, what they do with that job after it is printed or copied and how can this machine make you or your staff more efficient? Most of our machines allows you scan right to email from the machine, scan to a thumb drive, scan to your iPhone, print from your iPhone and more.

Should I lease an inkjet, laser copier, or digital copier? What is the difference?

We just don’t lease small ink jet printers, they are cheap and very expensive and are meant to breakdown in a short term so you buy a another, unfortunately it is just a fact.

Laser copiers: Most commercial machine are laser printers expect for HP wide print inkjet technology which is commercial quality, but has speed in mind!

Digital copiers are just another word for a commercial printer, I don’t where that term spawned from, the only thing digital about a commercial printer or photocopier is the screen.

How to get out of a copier lease (or how do I terminate, cancel or end my current copier lease?)

We are in the business of leasing printer and photocopiers, we are the industry experts in this area and know all the tricks of the trade to get you out of a funky lease. So contact us.

The post How much Does it Cost to Lease a Printer, Copier or Photocopier? appeared first on The Printer Leasing Experts.

The volume that you will be printing is one of the strongest indicators of what kind of photocopier or printer you will need to buy, lease, hire or rent.

For small businesses that only print 100 – 500 copies a month, you’re not going to need a big machine, however you will need a commercial machine for the reliability factor and quality, you dont want a office works $300 dollar printer. You will spend more on ink and toner, then it’s really worth.

If your business prints out 50,000 – 100,000 prints per month, a small copier from is not going to cut it.

Most companies don’t really know how much they print, so here are a few tip to see what you are currently printing:

• If you already own a printer or photocopier, the device will have an internal counter. Think of it like the kilometres on a car. Somewhere in the menu options of the photocopier and printer, you will be able to display the total number of print jobs that you have done to date.

• We know from our customer base 66% of our customers print less than 10,000 copies in a month and half of those print up to 2,500 a month.
• Keep in mind, your estimate does not need to be exact. Don’t pull your hair out trying to figure out the exact number of copies your office prints per month. Just a rough estimate, and then increase it by 20% to account for errors and just to be safe.

Printer and Photocopier Speeds

Printer and Photocopiers are ranked by the speed in which they can print out per minute which is called print per minute (PPM for short).

The print speed you’ll need is proportionate to the monthly volume you print. Your estimated monthly volume will help you determine what kind of printer or photocopier speed you’ll need.

The chart below is a general guide on what most company’s speeds are and the volume output.

20 ppm or Less = Small or Home Office (Less Then 2.5K prints per month)

21 – 35 ppm = Small Offices (Less Then 5K prints per month)

35 – 50 ppm = Medium Offices (Less Then 10K prints per month)

50 – 65 ppm = Large Offices (Less Then 50K prints per month)

65 – 100 ppm = Corporate Offices (Less Then 100K prints per month)

Muli- Function Commercial Printers and Photocopiers

Nowadays, printer and photocopiers can do a whole lot more than just make print out a simple word document.

They can be your all in one stop shop for printing, scanning, faxing, scan to email, scan to network, creating books, binding, duplexing. You name it and most of the newer smart machines can do it and many other additional needs to help your business run more efficiently and effectively with little waiting.

If you need your photocopier to do more than just make print out simple documents, you are going to want a multi-function printer or photocopier. A multi-function printer or photocopier is a fancy word for a printer that does more than just make print.

• If you buy a multi-function printer or photocopier, don’t waste money on fax machines, scanners, or desk printers. They come included with good machines
• Don’t pay extra for features you don’t need. However, keep in mind that many commercial printers and photocopiers come standard with functions that will give you the edge over smaller office works or $300 dollar printers.
• All commercial printers will be compatible with your network and computers within your office

How to get the best price when purchasing a commercial printer or photocopier for your business

If you’re thinking about purchasing a printer or photocopier, think of it like buying a new computer.

If you buy $300 – $500 computer, you and I know that it will be slow, sluggish and take about 10 minutes to do anything, imagine you hit the print button and have to sit there and wait for the printer to warm, get the data and then print the first page, you roll your eyes back with per frustration. We have seen this many times and it usually happens when you have a proposal or meeting to get too.

Know your requirements

It’s critical that you know what your requirements are before making a purchase. By knowing your requirements, you will avoid paying extra for features you don’t need. For example, if your office never prints in colour, there is no reason for you to pay 20% to 30% more for a colour printer or photocopier. A reputable commercial printer or photocopier supplier can walk you through the process to determine what is right for you. You can even ask if the supplier has a showroom of printer and photocopiers to demo the machines to you, which most if not all of them.

Do your homework

It is always wise to get 3 or 4 quotes from different suppliers. This is a massive tip, because you will find the price differences are huge

Service Contracts

If you are planning to purchase a printer or photocopier with a service contract, the printer and photocopier supplier may be willing to lower your price. A service contract is like an insurance policy. Your machine breaks down, they come and fix it, you run out of toner, you get some shipped out automatically.

Ask for a Trade-in

Going back to the car dealership analogy, if you already have a printer or photocopier, you may be able to trade it in with your purchase which will save you money, because you can ask the supplier to trade it in, just like a trade in on a car.

Buy Used or Ex Lease Machines

If a brand-new copier is out of your price range, you may want to consider a used commercial printer or photocopier. Many suppliers have ex lease or trade in units that come with full warranties provided by the supplier. Ask to see the suppliers warehouse, I can assure they would have a whole lot of second hand stock from trade in. We know we have heaps of machine like that.

Consider Leasing, Renting, Hiring a Photocopier or Printer

Again, if buying a new copier is out of your price range, consider leasing one. It won’t be as expensive initially since you will pay a monthly rate. Which most businesses do these days because of the benefits and who wants to own a big commercial printer anyway, they are heavy and expensive to move. Leasing it means the supplier is reasonable for those type of things.

How to get the best price when leasing a copier

If leasing is the best option for you, here are common mistakes you will want to avoid:

Don’t overpay

A printer/photocopier salesperson is similar to a car salesperson in some regards. They will spend the conversation focusing on the monthly rate. They want to know what you can afford per month. This could distract you from realizing that the actual value of the copier is overpriced.

Instead of discussing monthly payments, negotiate the price of the copier as if you were planning to purchase it.

Like a brand-new car or computer, as what the monthly costs are and what the direct purchase price will be and then work backwords, on a 36, 48 or 60-month arrangements, calculate what you are paying.

Include or Don’t include a service contract

Printer and photocopier dealers/suppliers try to bundle a service contract into your lease. If your lease is tied to a service contract but you are dissatisfied with the service you are getting, make sure you have a clause in your contract to get you out of it or you will be stuck. Always have an exit strategy.

Don’t sign a long contract.

Most buyers should not sign a contract that is longer than 48 months. With a few exceptions, 48 months is the maximum commitment to make on a leased printer or photocopier. There are a couple of reasons for this:

If anything goes wrong with your copier and you are on a 4-5-year lease, you are locked in with the machine. So make sure you have a provisions to exit if anything goes wrong.

Technology for commercial printer and photocopiers is constantly improving. A shorter-term lease makes it easier to upgrade, but a longer contract may delay a more modern copier for years. So make sure there is a clause to upgrade after the second year.

Don’t ignore the expiration date.

Make sure you read and understand your leasing contract. In some instances, the contract may not require the finance company to notify you when the lease has expired. If you keep making payments, your obligations may be extended beyond the original term of the lease. This type of lease is commonly called an ever green clause, which allows the leasing company to make additional charges beyond the original cost of the equipment. Take ownership of your lease and keep track of your payments. Know when your lease expires.

Make a plan when your lease ends.

You have different options to choose from at the end of your lease. Before you sign your lease, plan ahead and select the option that will best suit your needs. The options at the end of your lease are:

Purchase the Printer or Photocopier for $1
At the end of your lease, you can purchase the printer or photocopier for $1. With this method, your lease payments will build the highest equity toward the printer or photocopier. This option will result in higher monthly payments. But you will own it at the end,

Purchase Copier For 10% Of Value – Lower Monthly Payments
With this option, you will have the right to purchase the machine for a fee of 10% of the original value. Your monthly payments will be lower than in the first option. This option is best if you are not sure that you will want to keep the copier when the lease expires.

Purchase Copier For “Fair Market Value” – Lowest Monthly Payments
If you know you will not keep the printer or photocopier after the lease expires, choose this option. This option will give you the lowest available monthly payments. At the end of the lease, you will have the option to purchase the printer or photocopier at fair market value, which is usually a bit more than 10% of the original value. If you choose this option and later decide you want to keep the machine, you may be able to negotiate a lower price. Remember, buying a printer or photocopier is the same a buying a car. You can always negotiate.

Ultimately, whether you choose to lease or buy a printer or photocopier will depend on your businesses specific needs. A reputable supplier can help you assess your business needs and help you make the right choice.

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Renting a printer in Sydney can be tough at times, just the sheer amount of Photocopier and Printer dealers out there is enormous and not to mention the amount of printer and photocopier bands and products that are out there. So you ask yourself, what is best for you and your business. What type of budget do you have on a monthly basis for toners and servicing or are you going to buy the toners each month as they run out. Just the amount of variables and options available to you is pretty big and somewhat confusing. Not to mention a slick printer/photocopier salesman coming into your office and pushing you a printer and photocopier that is probably not right for you or your business over a 48 or 60 month period.

So when looking to Rent, Hire or Leasing a Printer in Sydney, follow these 3 fundamental rules

1. What kind of Printer Lease are you quoting me? Fair Market Value or Dollar Buy Out Leasing Options

Most of the time when leasing a printer you’ll be offered either a Hire Purchase Lease or a Dollar Buy Out Lease.

The first type of lease is the higher purchase lease. This is the most common of all printer leases. About 99% of the printer leases we write are higher purchase leases within the printer and photocopier space. The way that this lease works is that at the end of the lease term the leasing company will tell you what the fair market value of that machine is and then you can buy it from them for that amount of money, trade it back in and get into another lease with newer equipment.

2. Is the Copier Maintenance/ Service Agreement Rolled into the Lease?

When you lease a new printer you’ll want to put a service and maintenance agreement on the printer, which includes toner and maintenance.

Typically printer maintenance plans are either billed as part the lease in which case you’ll only get one bill, or billed separately from your printer company in which case you’ll get 2 bills.

Just be aware of that.

3. Make sure you get a great rate on your cost per copy

A lot of Printer rental and Hire companies make most of there money of the cost per copy of the machine, rate start from .7 to .20 for colour and 0.07 to 0.020 for black and white, if you are get cost per copy plans any higher then the above, you are getting ripped off, so again beware of that as well.

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First of all you need to know the differences in the Fuji Xerox juggernaut. Did you know that there are two seperate divisions of Fuji Xerox, their is a Printer division which only sells small to medium size printers and then there is the Photocopier division, which sell the medium to big photocopiers that most big companies use, both companies are very different in what they sell, even thou the company is the same, both these divisions are completely seperate.

The printer division is not allowed to sell the Photocopier division and vice versa, but you can still get access to both products easily, you just have to know where to look to get the best printer hire purchase deal.

There are hundreds of Fuji Xerox dealers around Australia that are allowed to sell the Xerox Printer divisions products, but not so many Xerox Photocopier divisions products. When speaking with your dealer just ask what products do they have access too, because the photocopier division does have the more advanced products and technology, don’t get it wrong the printer division does have great products as well, but they are not as matured as the A3 photocopier division line of products.

OK, let get in too the 5 essential tips for selecting a Fuji Xerox Printer Lease in todays market.

Tip 1: Always make sure you get 2 – 3 quotes from different dealers, this ensures price competitiveness and will get you the best deal.

Tip 2: Make sure you negotiable the cost per copy, it is always negotiable, you will get a better deal by bringing this up.

Tip 3: Make sure the printer is new and not second hand. Look even thou you will get a better price on second hand machines, they are usually 1 million prints old, just like buying a car from 1982, it may run, but you will spend more time with it at the mechanics then on the road, so always get new unless your desperate.

Tip 4: Ask for the first 1000 prints for free.

Tip 5: All dealers will include installation of the printer included in the leasing/financing of the printer, you don’t see the added costs. Ask for free installation.

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